St. Peter's C.E. Primary School ensures that personal data is accurate, kept secure, processed fairly and lawfully, and is retained for no longer that is deemed necessary. As a school, our main legal grounds for processing data is 'public task'. This means that we process personal data to carry out our official function in the public interest. When necessary, we also use 'consent' where the grounds for processing data may not be seen as necessary but supports the work of the school.
Policies & Privacy Notices
The following policies and privacy notices set out the manner in which personal data of pupils, parents, staff, governors, volunteers and other individuals is processed fairly and lawfully. The School collects and uses personal information about individuals who come into contact with the School in order to enable it to provide education and other associated functions. In addition, there may be a legal requirement to collect and use information to ensure that the School complies with its statutory obligations.
Further details of the school's purpose for holding and processing data can be viewed on the data protection register: https://ico.org.uk/ESDWebPages/Entry/Z6451591
St. Peter's C.E. Primary School uses a number of third party IT systems to process data such as attendance, communication and assessment information. Information about these providers and their GDPR compliance can be found below:
School Information Management System (SIMS) is a Capita system used by maintained schools in West Sussex. It is an electronic database that holds the majority of pupil information that is required during their time in education. This includes contact details for the pupils and parents/ guardian, as well as any special educational needs and medical information. This information is passed to any school that the pupil transfers to electronically through a secure system. This system also provides the government with details for census and assessment purposes, as well as registration and attendance data. To view Capita SIMS privacy notice please visit: www.capita-sims.co.uk/privacy-notice
ParentMail is our chosen communication and parental engagement system run by 123Comms Ltd. It is used to send emails and text messages to parents, distribute letters and collect electronic payments for school visits and other events. For more information on ParentMail's GDPR complicance please visit: www.parentmail.co.uk/gdpr
Evidence Me is an electronic assessment system run by 2Simple and used in the Early Years Foundation Stage (EYFS). It is a secure web based system where photographs and observations are captured to log children's achievement against the EYFS profile. These observations help to inform the teacher's judgement regarding attainment and progress across the year. For more information on 2Simple's CDPR compliance, including a link to their privacy notice, please visit: 2simple.com/gdpr
Cool Milk supply milk to pupils in our school. To enable this to happen, a pupil's name, date of birth and class are shared with the company. To read Cool Milk's GDPR statement click here.
JP Photographic are our chosen school photography company.
Microsoft Office 365 Education is a collection of online services that allows pupils and staff to collaborate and share their learning. Our school utilises many Microsoft software packages including Outlook, Word, Excel, PowerPoint, Publisher, and most recently Teams through an annual licensing agreement. Whilst at St. Peter's, both staff and pupils will be provided with an Office 365 account which is managed by our IT support provider, JSPC. To view Microsoft's Privacy Statement please visit: privacy.microsoft.com/en-gb/privacystatement
Numbots is a programme of to support children achieving the “triple win” of understanding, recall and fluency in mental addition and subtraction, so that they move from counting to calculating. To view the Numbots GDPR Compliance Statement please visit: numbots.com/gdpr/
Times Tables Rockstars is a programme of daily times tables practice used in Key Stage 2 to develop fluency. Each week concentrates on a different times table, with a recommended consolidation week for rehearsing the tables that have recently been practised every third week or so. To view the Times Tables Rcokstars GDPR Compliance Statement please visit: ttrockstars.com/page/gdpr
All providers are GDPR compliant and have strict procedures in place to protect and data that they hold on our behalf.